MS.+Office+2007+Feature+-+Converting+Word+to+PDF

Microsoft Office 2007 Feature:

Converting Word document [.docx] to a PDF or XPS file
[] [helpful link]

**What is the significance of a PDF or XPS: **
A PDF stands for "Portable Document Format"

A Portable Document Format is a versatile computer application. Geared towards creating a ‘paperless office’, PDF is a non-editable format used for exchanging information. The flexible and powerful features are useful in the world of business where the need is to exchange documents as well as to protect confidential information. A Portable Document Format has the ability to compress the file size making it smaller. This enables organizations to transfer the files easily within and outside their premises. The file format is compact as a user can open it on any operating system. Due to such beneficial uses of the file format, it has become popular in a business environment. PDF's not only come pre-installed in computer formats but it can be viewed on various programs online, and in different electronics such as the E-book.

PDF's = extreme accessibility

**Advantages to being able to convert files: **
In businesses especially, PDF's are used world wide effortlessly compared to other file types. Whether you had to previously download a third party program or currently use Word's feature, this tool is crucial to your productivity. Because PDF's cannot be editable nor created on Adobe Reader [a program that comes with most computers], this is important because now you can easily transform something you created to be accessible to some who doesn't have the latest version of Microsoft Word, nor the entire Word program on their computer.

**Advantages of having a feature like that in Word: **
 Now there is no need to have a third party program to make good looking PDF's where as beforehand we needed it. Less programs = less space clogged up in your PC or MAC.

**How to Convert Word Documents to PDF files in Microsoft Word 2007: **

 * Some Tips:**

> In my experience, files converted from docx rather than doc format produce better looking PDF files, especially if the files contain images. If you are working in compatibility mode, save a copy in docx format and use that copy for converting to PDF. > Your readers will appreciate a higher quality document if they download and print your file, but use the Minimum setting if a smaller file size is important. > If you want to control what is published in the PDF file, click theOptions button in the Publish as PDF or XPS dialogue box. > In the Options ** dialogue box, you can choose which pages to publish, whether non-printing information (such as bookmarks) are included, and tweak other PDF options. ** >
 * Save as PDF from a docx file
 * Use Optimize for Standard (for publishing online and printing)
 * Click the Options Button

> If you have Adobe Acrobat or Acrobat Distiller installed on your system, you may be accustomed to converting to PDF by using the Print to PDFfeature. You get the same results with either the Save as method or the Print to method. Use which one you are most comfortable with or gives the best results. You may have more control over output using the Print to method instead of the convert Word to pdf method.
 * Print to PDF

Conclusion:** PDF's are extremely important, and will save you the risk of having the reciever not be able to read the document you worked so long and hard for [or not]. This is a safe and quicker method of sending, recieving, viewing, and printing documents. Saves time which inturn can save you money and headache.

Toodles! [hope this helps],

Larissa