Password+Protection

***Please note that this tutorial is done in Word2007, but the same steps can be taken in Powerpoint and Excel 2007.**
It is very beneficial to make certain documents available among networks in the workplace, but as an administrator, you may want to protect those documents from being edited. In some cases, you may even want to password-protect files so only those you choose can open the document.

In Word, Powerpoint, and Excel, you have the option of password protecting a file so that it can only be opened by those who know the password, and you can even make it so others are unable to edit the file. =**After creating the document, click the Office button in the top-left corner of the application, and then move your mouse down to save. Click "save" or "save as" depending on your needs. **=

=On the bottom of the Save window, you'll notice that there is a button that reads "**Tools**". Click that button, and then move your mouse and click "**General Options**".= =Once you have clicked "General Options" a new window will appear. This window allows you to set privileges for opening and modifying the document.=
 * The first text box, which is titled "Password to open," allows you to set a password for opening the document. When the file is opened, a window will prompt the user to input the password you set for the file. If an incorrect password is used, the file cannot opened.
 * The second text box, which is titled "Password to modify," allows you to set a password for making any changes to the document. When the file is opened, a window promp the user to input the password you set to modify the file. If an incorrect password is used, the file cannot be modified.
 * The option to set a password for modification will still allow the user to open the document in a "read-only" state, meaning that the document can be viewed, but not modified.
 * Set your passwords accordingly. You can use both of these options in conjunction with one another. The click OK.

=After clicking OK, another box will prompt you to re-enter the passwords for verification. Re-enter your passwords accordingly. If you chose to use both options (protection for opening and modifying), you will be prompted twice.=



=Once password(s) are re-entered, you will be back to the general Save window. Now you must click the Save button to finish saving the document.=



And that's pretty much it. Now you have the ability to set passwords for opening and modifying the file. Please be advised, this is a very primitive way of restricting access to a file. This DOES NOT encrypt the file, meaning that someone who knows what they are doing could still find a way to access and modify the file, but it is not something the average person knows how to do.

Chris Delli Santi INFO273-12